Formstack
No more manual entry. No more copy and paste.
Integrating Formstack with your FreshBooks account makes it possible to create FreshBooks clients and invoices directly from your website. Create a new form, or take your existing forms into Formstack, which can be mapped to your FreshBooks account. Invoices can be created as drafts, or sent out immediately. You can even setup a recurring profile directly from your forms.
How it works
The process is simple. Build your form in Formstack and map the form fields, such as name, organization and email address, to a new FreshBooks client. You have the option to just create a client, or to generate an invoice or estimate upon creating your new client. With the form embedded into your website, visitors can fill in the form and the integration will take care of all the work in FreshBooks. It’s a perfect fit for generating leads, and taking in orders through your website.
Formstack - summed up
Formstack helps businesses collect data from customers and potential leads through their website. With Formstack, you can easily build and embed forms that fit seamlessly. Choose from a long list of templates, or drop in fields to build your own custom form. The layout of your form can also be changed to match the look and feel of your website. It then stores your collected data in an online database, which can be easily shared. You can use Formstack to collect all sorts of information, such as contact information for leads, and information for fulfilling orders.
What other FreshBooks add-ons does it connect to?
Formstack also integrates with MailChimp, TypePad and Salesforce.
Getting Started
Click on the Get Started link above to sign-up for a Formstack account. The FreshBooks integration is only available for paid accounts. In order to get started, you'll need to build your form in Formstack first.
You can connect your form to your FreshBooks account by taking the following steps:
- Login to your Formstack account.
- In the Forms screen, select the form you wish to view.
- Click on the Settings tab towards the top of your form.
- Click on the 3rd Party Integration section and then select Add beside FreshBooks.
- Enter your FreshBooks subdomain and Authentication Tokens and click on the Save Settings button.
You should now see the fields which can be mapped to your FreshBooks account.
How do I create a client from my form?
In the Client Field section you should see drop-downs for each of the FreshBooks fields in a client. From each drop-down you can select a field corresponding to your form. This allows Formstack to associate specified data from your forms to a FreshBooks client. You will need to map at least an Email, Name and Organization from your form. In the Invoice/Estimate section, you can choose to create an invoice or estimate in addition to your new client.
How do I create an invoice/estimate from my form?
Once you've setup client creation from your Formstack form, you can choose to create and invoice or estimate as well. In the Invoice/Estimate field, select Invoice or Estimate to begin the setup.
In the form that appears, you can create invoices in two ways. The first option allows you to create a set invoice with specified items and costs every time a form is submitted. The second option will create the invoice from cost and quantity values pulled from your form. Fields such as notes and terms can be specified as well.
Creating an estimate can be done in a similar fashion.
Reviews of Formstack
Average Rating Based on 4 Reviews




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set this up to collect detailed information of computers dropped off at our shop. It creates a estimate and adds all the equipment information to the notes and prints out on our pos receipt printer awesome. No more double entry. Thanks to Formstack and Freshbooks TSman 2009 can keep their promises of a new version that has not showed up for a year now. This has fit the bill and is working great so far. Thanks again guys for this....
Just set this up with my Freshbooks account. So easy yet so effective. I use for online sales on my website and it automatically creates and sends recurring profiles in Freshbooks and billings to clients.
Our quote form on goes right into FB, creates a draft estimate. Great stuff!